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Viewing and Editing User Permissions

  • Updated

How do I get to this page?

  1. Log in to Renaissance.
  2. On the Home page, select your initials in the upper-right corner. In the drop-down list, select Manage Apps & Users.
  3. On the Manage Apps & Users page, select   Product Administration.
  4. On the Product Administration page, select User Permissions in the Access and Security section.

Who can do this with default user permissions?

School Network Level Administrators

User permissions determine what users can see and do within Renaissance. Whenever a person is added to Renaissance, that person is placed in one of six user permission groups:

  • School Network Level Administrator
  • School Network Dashboard Owner
  • School Network Staff
  • School Level Administrator
  • School Staff
  • Teacher

Each group has a default set of user permissions in place—when a new person is placed in one of these groups, that person gets the default user permissions.

On this page, the permissions for a permission group can be changed (affecting all members of that group), and individuals can have specific permissions given to them or taken from them.

  1. On the Edit User Permissions page, use the Permission Group drop-down list at the top of the page to select a group of users to set user permissions for.

    To edit user permissions for one person, choose Or select a specific person at the bottom of the drop-down list . This will open a pop-up window where you can select a school and then enter all or part of the name of a person at that school to find the person you want to edit user permissions for. Once you find the right person, select their name and choose Select .

    The user has chosen to select a specific person. They have chosen a school from the School drop-down list, and have entered the letters D A N in the Personnel field. Four possible matches are shown. The Cancel and Select buttons are at the bottom.
  2. You will see the current settings of the user permissions for the permissions group (or person) you have selected .

    The Permission Categories are on the left; the permissions in each category are on the right. The permissions the selected person or group has are checked.
    Check a user permission to give it to the members of the permission group (or person); remove the check mark to take it away from them.

    Generally:

    • "Manage" or "Edit" user permissions let a person edit information.
    • "View" user permissions let a person view, but not edit, information.
    • Giving a person or group a "Manage" or "Edit" permission automatically gives them the "View" permission.

    The default user permissions given to members of the group are marked with an asterisk (*). This makes them easier to find and select if you want to set a "clean slate" for the group.

    Note: Users cannot change their own permissions.

    School Network & Schools

    • Edit School Network Details: View and edit information about the entire school network.
    • View Schools: View information about the individual schools in the school network.
    • Edit School Details: Edit school information.

    School Calendar

    • Manage School Years: Set up and edit the school network's school years.
    • Manage Marking Periods and Non-Teaching Days: Set up marking periods (quarters, semesters, etc.) and non-teaching days (holidays, teacher in-services, etc.).
    • Manage Screening Dates: Set up testing windows for Star assessments.

    School and Class Enrolment

    • View Classes & Courses: View the courses and classes available in schools.
    • Manage Classes & Courses: Create courses and add/copy classes, assign personnel and products to those classes, and enrol students in the classes.

    Users

    • School Network-Level View of Student and Personnel Information for ALL Schools: View information for all students and personnel throughout the entire school network.
    • View Personnel: View information for school or school network personnel.
    • Manage Personnel: Edit information for school or school network personnel.
    • View Students: View student and class enrollment information.
    • Manage Students: Add students, enrol students in classes, edit student information and characteristics, edit student non-participation status, and delete students from the database.
    • Student Import: Import student information from an external source.
    • Merge Students: Combine separate student records into one (if multiple records have been created or imported for the same student).

    Password Management

    • Personnel Password Management: Clear locked personnel accounts and prompt multiple personnel members to change their passwords.
    • View Student Password Report: View student passwords in a school or school network and clear locked student accounts.
    • Edit Multiple Student Passwords: Reset passwords for multiple students simultaneously, and prompt multiple students to change their passwords. Note: This permission also determines accessibility of the Edit Multiple Students page.

    Product Administration

    • View Product Setup: View the Learning Standards that define the skill progression used for assignment planning and view product capacity available and used per school.
    • Edit Product Setup: Set the Learning Standards and allocate capacity.
    • View Home Connect Reports: View Home Connect reports (the same as the ones parents/students can access to review progress towards reading and maths targets).
    • Manage Home Connect Availability: Choose whether Renaissance Home Connect is available to your schools.

    Preferences

    • Edit School Network Preferences: View or edit school network-level preferences, which affect how programs behave throughout the school network.
    • Edit School Preferences: View or edit school-level preferences, which affect how programs behave within a school.
    • Edit Class Preferences: View or edit class-level preferences, which affect how programs behave within a class or group. This includes preferences for individual students.

    Content Management

    • View Content: View content (quizzes, assessments, resources, etc.) that is available to students, and take sample quizzes.
    • Create Content: Create quizzes and tests.
    • Manage Content: Determine what content students have access to, view content (quizzes, assessments, resources, etc.) that is available to students, and take sample quizzes.

    Class Activities, Targets, and RTI

    • View Students' Historical Assignments: View a student's assessment and assignment work from prior school years.
    • Deactivate Star Adaptive Assessments: Deactivate/reactivate completed Star Reading, Star Maths, and Star Early Literacy Assessments.
    • Manage Other Star Assessments: Deactivate/reactivate Star CBM Assessments.
    • View Class Activities: View class-level information such as student assignments, scores, targets and class reports.
    • Manage Class Activities: User can manage class activities such as scoring assignments, setting targets, viewing reporting data, and removing assessments. This permission also governs the Manage Groups and Plan Instruction links in the Star Record Book; when deactivated, users will not have access to view/create/edit groups within Star.
    • School-Level Access: Perform all teacher-level tasks for all students and assignments.
    • Edit School-Level Benchmarks: View and set school-level benchmarks and set targts at the school level.
    • Edit School Network-Level Benchmarks: View and set school network-level benchmarks.

    Data Analytics

    • Access Renaissance Analytics: View school network-wide analytics in Renaissance Analytics, which is available for administrators and staff only.
    • Access to Schoolzilla: View Schoolzilla school network-wide analytics for upgraded versions of Schoolzilla.

    Reporting

    • View School Network Reports and Dashboards: View and compare assignment and assessment data for all students throughout the school network.
    • View School Reports and Dashboards: View and compare assignment and assessment data for all students in a school.
    • View Teacher Reports and Dashboards: View and compare assignment and assessment data for all students enroled in classes for a specific teacher.
    • View Parent Reports: Preview reports that parents will be able to access and create from outside the school.
    • Filter Reports by Ethnicity: Separate data viewed on reports based on students' ethnicity.
    • Filter Reports by Characteristics: Separate data viewed on reports based on special student characteristics (dyslexic, special educational needs, etc.).
    • Export Student Data and Growth Extracts: Export student data to an external file, and create Growth Expectation Extracts for Star programs.
  3. Once you have finished making your changes, select Save Changes .

User permissions, permission groups, and individually-assigned user permissions

With regard to each user permission, every permission group either has the permission or does not have it:
Two permission groups are shown: on the left is the group that has a particular user permission, and on the right is a permission group that does not have the user permission.

In most cases, a person's permission group determines if that person has a user permission or not:

There are three people in the permission group on the left. Since this permission group has the permission by default, all three people have the permission. There are also three people in the permission group on the right. Since this permission group does not have the permission by default, none of the people have the permission.

Exceptions can be made. A person may have a user permission individually removed (while in a group that normally provides it), or a person may have a user permission individually given (while in a group that normally doesn't provide it):

In the permission group on the left, one person has had the permission removed. In the permission group on the right, one person has had the permission given to them.

The above cases are considered the "norm": permission groups have user permissions, a person's permission group determines what user permissions that person has, and these permissions can be individually removed from (or given to) a person.

There are two situations that sit outside the norm:

a. A person is in a permission group that has a user permission, but that person has had the permission individually removed. That person is subsequently assigned to a new permission group that also has that same permission (see row 9 of the table below).

The person in the permission group on the left (who had the permission removed) is put in a different permission group that gets the permission by default. That person gets back the permission that was removed.

The person moving to the new permission group gains the permission they previously had individually removed. The assumption is that a new member of a permission group should start out with the same permissions as everyone else in that permission group. Once the person has been assigned to the new permission group, you should review the user permissions that person has and give/remove permissions accordingly.

b. The "flip side" of a: A person is in a permission group that does not have a user permission, but the permission was individually given to that person. That person is subsequently assigned to a new permission group that also does not have that same permission (see row 10 of the table below).

The person in the permission group on the right (who had the permission given to them) is put in a different permission group that does not get the permission by default. That person keeps the permission that was given to them.

The person moving to the new permission group does not lose the permission that was individually given to that person. Once the person has been assigned to the new permission group, you should review the user permissions that person has and give/remove permissions accordingly.

User permission groups: interactions between changing permission groups and individually-assigned permissions.

= Permission group or person has permission
= Permission group or person does not have permission
= Person has permission (individually given)
= Person does not have permission (individually removed)
= Person has not had permission individually given or removed

  Permission group has permission? Person has individually-assigned permission? Result for person Changes Result for person
Change to permission group Change to person
1  
2  
3  
4  
5  
6  
7  
8  
9 *
10 **

* Change = person is moved from a permission group that has the permission to a new permission group that also has the permission. The person gains the permission that was individually removed.

** Change = person is moved from a permission group that does not have the permission to a new permission group that also does not have the permission. The person does not lose the permission that was individually given.

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